Urban Legal Recruitment is proud to partner with our highly regarded client, a leading national law firm, in their search for a Legal Administrative Assistant to join their dynamic team. This full-time, permanent role provides critical administrative support to a group of Tax lawyers whose practices focus on Corporate Tax with a component of Corporate Commercial.

The ideal candidate will have 3+ years of legal assistant experience in Corporate Tax and/or Corporate Commercial law, strong organizational skills, and the ability to thrive in a fast-paced, professional environment. If you are a detailed, proactive self-starter looking to join a team that values excellence, we’d love to hear from you!

For 15 consecutive years, this firm has been recognized as one of the Best Employers in Canada, a reflection of the exceptional workplace culture their talented team has built.

Key Responsibilities

• Draft, prepare, and compile various types of correspondence, documentation, forms, and filings using MS Word, Excel, PowerPoint, and Outlook.
• Organize and maintain both physical and digital filing systems to support efficient and effective management of client communications and records.
• Open and close client files in accordance with firm protocols.
• Manage and respond to client inquiries and conduct appropriate follow-up.
• Prepare expense reports, docket entries, cheque requisitions, client accounts, e-billing, and collections.
• Coordinate and maintain lawyer calendars, deadlines, and bring-forward systems; gather supporting information for meetings and schedule appointments.
• Support larger-scale business development initiatives including travel coordination, accommodations, and event logistics.
• Collaborate as part of a team and provide additional support as required.
• Perform other duties or projects as assigned.

Qualifications

• Legal Assistant diploma from an accredited institution.
• Minimum of three (3) years of legal assistant experience, preferably in Corporate or Tax law.
• Experience with iManage and/or Intapp Open is considered an asset.
• Proficiency in MS Office Suite with strong technical aptitude.
• Excellent interpersonal and communication skills (both written and verbal).
• Exceptional attention to detail and strong proofreading abilities.
• Ability to manage multiple competing and urgent deadlines.
• Professional, accountable, and proactive approach to work.

This is an outstanding opportunity to join a respected national firm with an exceptional workplace culture and a reputation for excellence.

If this role sounds like a fit, please send your resume in confidence to Shona Tischner at shona@urbanlegal.ca. At Urban Legal Recruitment, we ensure complete discretion and confidentiality. We thank all applicants for their interest, but only those selected for an interview will be contacted.