Urban Legal Recruitment is pleased to partner with our esteemed client, a highly regarded international law firm, in the recruitment of an experienced Commercial Real Estate Paralegal to join their Calgary office.

This is an exceptional opportunity for a dynamic and detail-oriented intermediate to senior level Commercial Real Estate trained Paralegal who enjoys working in a sophisticated and fast-paced practice. The successful candidate will possess a strong work ethic, a collaborative approach, excellent organizational skills, and a genuine interest in commercial real estate transactions.

Working under the general supervision of a lawyer, the Paralegal will independently manage a variety of legal and administrative responsibilities related to commercial transactional and leasing matters.

Work Environment

Hybrid remote work arrangements are available following three (3) months of employment, subject to the needs of the Real Estate Group and ongoing business requirements for onsite office support during transactions and other time-sensitive matters.

The successful candidate must reside in or around Calgary, Alberta and be able to commute to the office as required. While this is considered a hybrid role, the majority of work may ultimately be performed onsite following the initial onboarding period, and flexibility is important.

Our esteemed client currently maintains a minimum requirement of three (3) days per week in-office, with up to two (2) remote workdays, work permitting. In-office requirements may change based on operational and business needs.

Regular office hours are from 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client and business demands.

Attributes

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations.
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment.
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Approaching your work with agility and the willingness to learn and utilize new technology.
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgment to resolve issues.
• Treating sensitive and confidential matters with discretion and diplomacy at all times.

Primary Responsibilities

• Manage commercial purchase, sale, and leasing files with minimal supervision.
• Draft and prepare transaction documents, including agreements of purchase and sale, commercial leases and related agreements, and closing documents (transfers, caveats, discharges, etc.).
• Conduct and analyze due diligence, including title searches through Alberta Land Titles, off-title searches (tax, utilities, corporate registry, litigation, etc.).
• Identify title issues, encumbrances, and other risks, and assist in resolving them.
• Assist with commercial financing transactions on behalf of lenders and borrowers.
• Prepare and register security documentation, including mortgages, general security agreements (GSA), assignments of rents and leases.
• Conduct and register PPSA searches and registrations in Alberta.
• Coordinate satisfaction of lender conditions and funding requirements.
• Prepare, review, and submit documents through Alberta Land Titles Office (via electronic registration systems where applicable).
• Ensure accuracy and compliance with Alberta Land Titles Act requirements.
• Manage registrations, requisitions, and follow-ups with Land Titles.
• Prepare statements of adjustments and closing statements.
• Calculate prorations (taxes, rent, operating costs, etc.).
• Coordinate closing logistics, including execution of documents, trust fund transfers, satisfaction of trust conditions.
• Prepare reporting letters and closing binders for clients and lenders.
• Independently manage multiple files and deadlines in a fast-paced environment.
• Maintain organized and complete file records in accordance with Firm policies.
• Work collaboratively with lawyers, assistants, and other paralegals throughout the Firm.
• Act as a key point of contact for clients, lenders, brokers, and opposing counsel.
• Communicate effectively with municipalities, surveyors, and regulatory bodies.
• Provide timely updates and respond to inquiries in a professional manner.

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Paralegal diploma; an equivalent combination of education, lived experience, and professional expertise will also be considered.
• A minimum of 4–5 years’ commercial real estate paralegal experience.
• Strong understanding of commercial real estate transactions and an ability to work independently.
• Strong working knowledge of Alberta Land Titles procedures, commercial real estate transactions and financing structures, and PPSA (Alberta) system.

Required Skills and Abilities

• Excellent verbal and written communication skills.
• Comfortable with using and learning technology.
• Strong attention to detail and accuracy.
• Able to resolve daily challenges, such as time management, prioritizing own work based on volume and urgency, and managing various deadlines.
• Able to work independently and be proactive.
• Flexible team player who is client service orientated.

This is an excellent opportunity to join a firm with a genuinely supportive and collegial culture. If you are a polished and experienced legal professional seeking a rewarding opportunity in commercial real estate with a fantastic firm, we would love to hear from you!

Please email your resume in confidence to Shona Tischner at shona@urbanlegal.ca

At Urban Legal Recruitment, we handle every application with complete discretion and confidentiality. We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.