Urban Legal Recruitment is assisting our esteemed client, a well-established and highly respected Calgary law firm, in the recruitment of an experienced Real Estate / Corporate Legal Assistant.

For more than four decades, our client has built a strong reputation for delivering practical, client-focused legal solutions to individuals, families, and businesses. The firm is known for its collegial culture, commitment to excellence, and dedication to providing exceptional service to its clients.

This is an excellent opportunity for an experienced legal professional with a strong background in residential real estate, corporate law, and commercial real estate transactions. The successful candidate will play an integral role in supporting a busy practice by managing files from opening through closing, preparing legal documentation, coordinating transactions, maintaining corporate records, and ensuring matters are completed accurately and efficiently.

Key Responsibilities

• Provide day-to-day legal and administrative support to lawyers practising in residential and commercial real estate and corporate law.

• Independently manage residential real estate transactions from file opening through closing, including preparing documents, conducting due diligence, coordinating funding, registrations, and final reporting.

• Assist with commercial real estate transactions, including purchases, sales, refinances, and related closing documentation under lawyer supervision.

• Conduct title, Personal Property Registry, Land Titles, tax, and other due diligence searches.

• Coordinate all aspects of real estate closings to ensure transactions are completed accurately and within established timelines.

• Prepare and file a variety of corporate documents, including incorporations, annual returns, resolutions, amendments, and other corporate changes.

• Maintain and update corporate minute books and records.

• Complete registrations and filings with the appropriate regulatory authorities.

• Respond to client inquiries professionally while maintaining exceptional client service throughout each transaction.

• Assist with billing, file management, document management, and the maintenance of critical deadlines.

• Organize and maintain both electronic and physical files using document management systems, including NetDocuments.

• Ensure all corporate and transactional matters are completed accurately, efficiently, and in compliance with legal and regulatory requirements.

Qualifications

• Minimum of five years of experience in Real Estate and Corporate Law.

• Strong residential real estate experience is required.

• Commercial real estate experience is considered a strong asset.

• Completion of a recognized Legal Assistant, Law Clerk, or Paralegal program is preferred.

• CORES Level 1 certification is required. CORES Level 2 or 3 is considered an asset.

• Experience with Unity Accounting for billing and Unity Practice Management for conveyancing.

• Experience with NetDocuments or a similar document management system.

• Experience using Adobe Acrobat and Microsoft Office applications.

• Experience with Emergent corporate software is considered an asset.

• Exceptional organizational skills and meticulous attention to detail.

• Strong written and verbal communication skills.

• Proven ability to manage multiple priorities while working in a fast-paced, deadline-driven environment.

• A proactive, team-oriented approach combined with the ability to work independently and take ownership of files.

If you are looking to join a respected Calgary law firm where you will be part of a collaborative team, work on a diverse range of real estate and corporate matters, and contribute to a practice known for its exceptional client service, we would love to hear from you!

Please apply in confidence to Shona Tischner at shona@urbanlegal.ca.

At Urban Legal Recruitment, we are committed to maintaining the highest level of discretion and confidentiality throughout the recruitment process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.