Our valued client, a well-established boutique law firm, is seeking an experienced Immigration Legal Assistant to join its Calgary office.

The firm has a close-knit team of approximately 15 to 20 professionals, with offices in Calgary and Vancouver. Its practice encompasses corporate, commercial, immigration, employment and litigation law.

The firm takes pride in serving businesses, families and individuals with diligence and professionalism. It values an entrepreneurial mindset, a diverse and inclusive team, and a supportive culture where employees are encouraged to learn, grow and feel empowered in their roles.

This opportunity will appeal to an experienced Legal Assistant who enjoys continuous learning, takes pride in delivering exceptional client service and thrives in a collaborative, fast-paced environment.

Position Summary

The successful candidate will provide comprehensive administrative and file-management support to the firm’s immigration practice. This role requires exceptional organization, accuracy and discretion, as well as the ability to communicate with clients in a professional, patient and compassionate manner.

Key Responsibilities

Responsibilities will include:

• Preparing, reviewing and organizing immigration applications, forms and supporting documentation;
• Communicating with clients to obtain information and required documents;
• Maintaining accurate and well-organized electronic and physical files;
• Monitoring application requirements, deadlines and important dates;
• Drafting and formatting correspondence, forms and other legal documents;
• Assisting with submissions to Immigration, Refugees and Citizenship Canada and other applicable government bodies;
• Coordinating appointments, meetings and lawyer calendars;
• Managing incoming correspondence and following up on outstanding matters;
• Assisting with time entry, billing and general administrative duties; and
• Providing additional support to lawyers and other team members as required.

Qualifications and Experience

The ideal candidate will have:

• At least three years of experience working as a Legal Assistant within a law firm;
• Previous experience supporting an immigration law practice;
• A Legal Assistant diploma or an equivalent combination of education and experience;
• Familiarity with Canadian immigration terminology, forms and application processes;
• Excellent written and verbal communication skills;
• Exceptional attention to detail and organizational abilities;
• Strong document-production and proofreading skills;
• The ability to manage multiple priorities and meet time-sensitive deadlines;
• Confidence working independently while remaining a collaborative team member;
• Sound judgment and the ability to handle highly confidential information with discretion;
• A professional, client-focused and compassionate approach; and
• Strong proficiency with Microsoft Office and legal document or practice-management systems.

Compensation and Benefits

The firm offers a competitive compensation package along with:

• A comprehensive benefits package, including family coverage;
• An additional health and wellness spending account;
• Three weeks of vacation to start;
• An RRSP matching program;
• Three paid flex days per year;
• Access to the building’s tenant fitness facility for only $20 per month;
• A collegial and supportive working environment; and
• Meaningful opportunities for professional development and continued learning.

Work Arrangement

This is a fully in-office position in downtown Calgary. 

Interested candidates are invited to apply through LinkedIn or by emailing their Resume in confidence to shona@urbanlegal.ca

We thank all applicants for their interest; however, only those selected for an interview will be contacted.