Our valued client, a highly regarded national law firm, is seeking an experienced Legal Assistant to join its Restructuring & Insolvency practice group in its Calgary office.

This is an excellent opportunity for a senior Legal Assistant who thrives in a sophisticated, fast-paced litigation environment and is confident managing complex files, court processes, competing priorities and critical deadlines. The successful candidate will provide high-level administrative and legal support while working closely with lawyers and members of a national team.

Key Responsibilities

In this role, you will:

• Manage lawyers’ calendars and email inboxes, including scheduling appointments, court hearings and conference calls, monitoring correspondence and ensuring appropriate electronic filing.

• Manage filing deadlines in accordance with the Court of King’s Bench Practice Notes and Alberta Rules of Court.

• Draft, edit and prepare legal documents, correspondence and court forms with a high degree of accuracy.

• Schedule hearings and coordinate complex electronic court filings, including preparing, submitting and tracking application materials through the Court of King’s Bench of Alberta filing and case management systems.

• Coordinate service of application materials to large service lists using various methods of service.

• Work with national team members to coordinate Alberta filings and ensure accuracy and compliance.

• Organize and manage application and supporting materials for court hearings and applications.

• Maintain physical and electronic filing systems in accordance with established record-keeping protocols.

• Review and finalize prebills and accounts, monitor fee estimates and budgets, assist with quarterly reporting and Accounts Receivable follow-up, and maintain outside counsel guidelines.

• Open new matters and assist with business intake requirements, including retainer letters and related documentation.

• Enter and close time dockets in Intapp and support accurate timekeeping.

• Prepare and revise professionally formatted PowerPoint presentations.

• Update client information and lawyer profiles within InterAction.

• Coordinate travel arrangements, conference registrations and related logistics.

• Track lawyers’ Continuing Professional Development hours and maintain accurate records.

Qualifications & Experience

The ideal candidate will bring:

• A Legal Assistant or Paralegal diploma/certificate from a recognized institution.

• 10–15 years of experience supporting legal professionals, including substantial experience in a busy litigation practice.

• Strong knowledge of the Alberta Rules of Court and court filing procedures.

• Experience managing complex litigation files, competing priorities and deadline-sensitive work.

• Proficiency with Microsoft Office, CMS, InterAction and Intapp.

• Exceptional organizational and time-management skills with meticulous attention to detail.

• Strong written and verbal communication skills.

• Sound judgment and the ability to prioritize effectively under pressure.

• A high degree of professionalism, discretion and confidentiality.

• The ability to work independently while also contributing effectively as part of a collaborative team.

• Practical problem-solving skills and the confidence to navigate changing priorities and unexpected challenges.

Interested in Learning More?

If you are an experienced Legal Assistant looking for an opportunity to bring your litigation and court expertise to a sophisticated Restructuring & Insolvency practice, we would love to hear from you.

Please apply through this posting or contact Shona Tischner at shona@urbanlegal.ca for a confidential conversation.

At Urban Legal Recruitment, we handle every application with complete discretion and confidentiality. We appreciate all interest; however, only those selected for an interview will be contacted.