We are currently working with our client, a highly respected law firm, to find a dynamic and experienced Litigation Legal Assistant to join their Calgary office. This is a fantastic opportunity for someone with 5+ years of litigation legal assistant experience who thrives in a collaborative and fast-paced environment.

About the Role:

In this role, you’ll independently manage the daily operations of one or more legal practices, primarily focused on litigation. This is a great fit for a legal assistant who is adaptable, detail-oriented, proactive, and passionate about providing exceptional administrative support.

What Success in This Role Looks Like:

• A strong commitment to client service and professionalism
• Excellent interpersonal and communication skills
• Comfort working in a collaborative, team-based environment
• Strong attention to detail and ability to manage shifting priorities
• High level of discretion and sound judgment
• Comfort with technology and a willingness to adapt and learn

Responsibilities:

• Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
• Assisting other legal assistants and paralegals in the Litigation department with various administrative tasks and providing backup coverage in the absence of other assistants.
• Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
• Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
• Transcribing digital dictation.
• Entering time dockets.
• Liaising with Billing Coordinators for the monthly production of accounts.
• Ensuring all physical and electronic filing is organized and up to date on a regular basis.
• Delegating tasks to, and coordinating with, other administrative departments.
• Other duties, as assigned by lawyers, practice group leaders or management.

Qualifications:

• Legal Assistant diploma from an accredited college or equivalent combination of education and experience
• Experience and a strong understanding of the commercial courts process, as well as the higher levels of court (Federal, Court of Appeal), are considered an asset.
• 5 years’ legal assistant experience, ideally in a mid-to-large firm environment
• Proficiency with MS Office 365, Adobe Pro, iManage DMS, and other legal tools

Work Environment:Hours:

• 8:00 a.m. – 4:00 p.m.
• Hybrid model: 3 days in-office, up to 2 days remote (depending on business needs)
• Candidates must reside in or near Calgary, AB and be able to commute as needed
• Occasional pre-authorized overtime may be required

What the Firm Offers:

• A competitive salary and discretionary bonus program
• Flexible medical and dental benefits, including telemedicine services
• Hybrid work flexibility
• Short and long term disability insurance
• Employee and family assistance program (EFAP)
• Group retirement savings plan with matching contributions
• Paid vacation and sick days
• Personal days
• Wellness Subsidy and educational reimbursement
• Monthly transportation subsidy
• Maternity/parental leave top up
• Employee referral program
• Opportunities to give back to your community through Firm initiatives

If you’re an experienced litigation legal assistant ready for your next challenge in a top-tier legal environment, we’d love to hear from you! Please send your resume in confidence to Shona Tischner at shona@urbanlegal.ca.

At Urban Legal Recruitment, we ensure complete discretion and confidentiality. We thank all applicants for their interest; however, only those selected for an interview will be contacted.