Commercial Real Estate Legal Assistant

Posted: Friday October 1st, 2021
Closing Date: Friday October 29th, 2021

Our client is a leading national law firm with offices in Vancouver, Calgary and Toronto.  Their Toronto office is currently looking for a Legal Assistant in their Financial Services Department providing a variety of routine legal and administrative duties in Corporate/Commercial Real Estate. The ideal candidate will be an organized and eager professional who takes initiative and ownership of their work, values attention to detail and has strong communication skills.

The successful candidate will be responsible for, but not limited to:

  • Performing conflict searches, verifying client information, preparing retainer letters and other opening/closing file procedures;
  • Preparing legal documents from written, oral and taped instructions and precedents in a commercial real estate and business law practice;
  • Drafting usual correspondence to and communicating with clients on behalf of the instructing lawyer;
  • Entering dockets and preparing accounts;
  • Applying proofreading and editing skills to documents and correspondence;
  • Obtaining information and instructions from clients and forwarding to lawyer/clerk; and
  • Managing bring forward system and web-based file management system and keeping lawyers apprised of matters.

The successful candidate must have the following education, experience and/or demonstrated skills:

  • Legal Administrative Assistant Diploma or Certificate;
  • A minimum of 3 - 5 years previous legal assistant experience in commercial real estate
  • Proficiency with Microsoft Office Applications (Outlook, Word, Excel and PowerPoint) with emphasis on styles and formatting;
  • Strong administrative and organizational skills;
  • Exceptional verbal and written communications skills;
  • A client-centered approach with the commitment to providing outstanding service;
  • Ability to work under pressure, be flexible and adaptable to changing demands;
  • Ability to prioritize a high volume of tasks and competing priorities; and
  • Ability to work with minimal supervision, as well as part of a team.

If this sounds like something you would be interested in, please forward your resume in strict confidence to Shona Tischner at 

At Urban Legal Recruitment we guarantee discretion and confidentiality.  

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.